Monday Matters Recruitment Ltd – Privacy Policy
Implementation of Policy - Effective Date: October 2023
1. Introduction
1.1. Welcome to Monday Matters Recruitment Ltd ("we," "us," or "our"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our recruitment services.
1.2. Monday Matters Recruitment Ltd is a recruitment business that provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
1.3. You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.
1.4. Monday Matters Recruitment Ltd is a company registered in the UK under number 15132311 whose registered office is at Monday Matters Recruitment Ltd, 2 Hobart Drive, Norwich, Norfolk, NR13 5FS.
2. Information We Collect
2.1. Candidate Information: When you apply for a position through our agency, we may collect the following types of personal information:
- Name
- Contact information (email address, phone number, address)
- Providing your CV in any format
- Employment history
- Educational background
- Skills and qualifications
- References
- Conversations on the telephone that have been recorded
2.2. We may also receive personal data indirectly from various sources including job boards where you have registered, professional profiles such as Linkedin, job advert applications, the public domain, or through our company referral services.
2.3. Client Information: If you are a client of Monday Matters Recruitment Ltd, we may collect information such as:
- Company name
- Contact information (email address, phone number, address)
- Details of job openings and requirements
2.4. We may also collect client data from sources such as the public domain, professional profiles such as Linkedin, business development activities, and conversations on the telephone that have been recorded.
3. How We Use Your Information
3.1. Candidate Information: We use your personal information for the following purposes:
- To match your qualifications and experience with job opportunities.
- To communicate with you about job openings, interviews, and employment opportunities.
- To verify your references and qualifications.
- To provide you with career advice and guidance.
3.2. Client Information: We use client information for the following purposes:
- To identify potential candidates for job openings.
- To facilitate the recruitment process, including scheduling interviews and background checks.
- To maintain records of our client engagements.
4. Disclosure of Your Information
4.1. We may disclose your personal information to the following parties, but only to the extent necessary for the purposes described in this Privacy Policy:
- Prospective employers.
- Third-party service providers that assist us in recruitment processes (e.g., background check providers).
- Legal and regulatory authorities when required by law or to protect our rights.
5. Security of Your Information
We take reasonable measures to protect your personal information from unauthorised access, disclosure, alteration, and destruction. We use industry-standard security practices and technologies to safeguard your data.
6. Retention of Your Information
We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy. If you would like your information to be removed from our records, please contact us at: assistance@mondaymatters.co.uk.
7. Your Rights
You have certain rights regarding your personal information, including the right to access, correct, or delete your data. To exercise these rights or make inquiries about your personal information, please contact us at: assistance@mondaymatters.co.uk.
8. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will provide notice of any material changes.
9. Contact Us
9.1. If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: assistance@mondaymatters.co.uk.
9.2. You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.